Privacy Policy for Users of HireQ App

Introduction

HireQ App (“HireQ App” or “HireQ App Platform”) is a platform designed to help users search for job offers, apply to them, track their application status, and access a database of industry articles. Through the platform, users can browse job listings based on their preferences, create personal profiles, apply for job offers, and receive status updates through push notifications (collectively referred to as “Functionalities” or “Services”). Detailed descriptions of these functionalities are available on our website: www.hireqapp.com.

The security of your personal data is essential to us. We process your data in accordance with the highest standards of data protection. This Privacy Policy (“Policy”) explains how and why we process your personal data, as well as your rights related to the use of the HireQ App Platform.

Scope of the Policy

This Policy applies to individuals interested in job offers and articles published on the HireQ App Platform, who have created a User Account (“Users”). It governs only the personal data processed by us and does not extend to third-party sites or services linked from the HireQ App Platform. Hi-Re is not responsible for the privacy standards of external sites.

Definitions

“Personal Data” means information relating to an identified or identifiable individual (“You”, “User”). Terms such as “processing,” “data controller,” and “supervisory authority” are defined in the General Data Protection Regulation (GDPR) of the European Union.

Operator Information

The HireQ App Platform is operated by Hi-Re, a limited liability company registered in Krakow, Poland, at ul. Józefa Marcika 6, 30-443 Kraków, entered into the National Court Register under KRS number 0000767479. NIP: 6793181837, REGON: 382352390, with a share capital of PLN 5,000.00.

Contact: [email protected]

1. Collection of Personal Data

1.1 Using the HireQ App Platform

Visitors (“Guests”) can use basic features of the HireQ App at www.hireqapp.com without registration. Cookies and similar technologies are used to enhance the browsing experience, collect statistics, and personalize content. Details about cookies are available in our Cookie Policy on our website.

1.2 Users

Access to full platform functionalities requires creating a User Account. Registration involves providing personal data necessary for authentication and communication.

2. Why Do We Process Your Personal Data?

We process your data for the following purposes:

• Contract Performance: To provide our services and fulfill contractual obligations.
• Application Management: To facilitate job applications and track their status.
• User Qualification Verification: To match Users with job offers.
• Marketing and Communication: Including newsletters, promotional messages, surveys, and notifications.
• Legal Compliance: Including tax, accounting, and anti-money laundering regulations.
• Legitimate Business Interests: Such as enhancing the platform, ensuring data security, and pursuing claims.

3. Categories of Personal Data Processed

We may process the following personal data categories:

• Basic Information: Name, surname, date of birth.
• Contact Details: Email address, phone number, mailing address.
• Professional Information: Education, job experience, competencies.
• Identification Data: PESEL, NIP, REGON, identity document number.
• Financial Data: Bank account number, billing details.

Additional personal data may be requested when required for service delivery.

4. Legal Basis for Data Processing

Our data processing is based on the following legal grounds:

• Contractual Necessity: Under Article 6(1)(b) of the GDPR.
• Legal Obligations: In accordance with Article 6(1)(c) of the GDPR.
• Legitimate Interests: Such as improving services, ensuring security, and enforcing claims (Article 6(1)(f) of the GDPR).
• Consent: For marketing and promotional purposes (Article 6(1)(a) of the GDPR).

5. Data Retention Period

We retain personal data for the duration of the service contract and statutory claim limitation periods (generally six years after contract termination). Data may be stored longer if legally required or necessary for legitimate purposes.

6. Data Transfers and Recipients

We may share personal data with:

• Service Providers: Hosting, payment, and communication services.
• Business Partners: For service support and product enhancements.
• Legal Authorities: If legally required or to ensure User safety.

7. Data Protection Measures

We implement appropriate technical and organizational measures to secure personal data, considering current technological standards and potential data processing risks.

8. Your Rights

You have the following rights:

• Access and obtain a copy of your data.
• Data portability.
• Correct inaccurate or incomplete data.
• Request data deletion.
• Restrict data processing.
• Withdraw consent at any time.
• Object to processing, including for marketing.
• File a complaint with a supervisory authority.

9. Exercising Your Rights

Contact us at [email protected] to exercise your rights. You can also manage some data through your User Account settings.

10. Changes to the Privacy Policy

We may update this Policy as needed to comply with legal and business changes. Significant updates will be communicated in advance.

11. Governing Law

This Policy is governed by the laws of the Republic of Poland.

Last Updated: 19.12.2024